INOSYS Peppol services

Inosys

PEPPOL - short and sweet

WHAT IS PEPPOL?

The “PEPPOL” project was launched in 2008 with 17 partners from across the EU and evolved from “Pan-European Public Procurement Online” into an open network for public authorities (B2G) and businesses (B2B). In addition to e-invoicing, PEPPOL supports numerous digital procurement and logistics processes, such as purchase orders, catalogues, delivery notes and status updates.

PEPPOL thus covers the entire procurement process and goes far beyond electronic invoicing. It is based on the EU standard EN 16931, the German implementation of which is the e-invoice.

PEPPOL ACCESS POINT AND NETWORK

Each participating country establishes its own PEPPOL Authority, which acts as the national point of contact for PEPPOL Access Points and regulates country-specific requirements. Access to the network is provided via PEPPOL Access Points, which are made available by certified service providers and enable secure data exchange.

Communication within the PEPPOL network is based on the so-called 4-corner model. In this model, senders and recipients do not exchange documents directly, but via their respective access points. The sender sends a document via their access point to the eDelivery network using the recipient’s PEPPOL ID. The document is automatically forwarded to the recipient’s correct access point, so the sender does not need to know the recipient’s connection details. The recipient can then retrieve the document via their access point.

PEPPOL ID

The PEPPOL ID is a globally unique identifier for all participants in the network. Organisations obtain it by registering with a provider of their choice. The ID is based on an integrated system compliant with the ISO 15459 standard. It consists of an Issuing Agency Code (IAC) and an identifier assigned by that agency. This allows existing identification systems such as the GLN or VAT number to be used as a Peppol ID.

PEPPOL AND E-INVOICE

In Europe, electronic invoicing is no longer an option but a requirement:

E-Rechnung is the mandatory electronic invoicing format for public administration in Germany

It is based on the EU standard EN 16931

The preferred transmission channel is the PEPPOL network

In short: e-invoicing is the format and PEPPOL is the transmission channel

Belgium introduced a general e-invoicing requirement from 1 January 2026
Other EU countries are following suit with their own national variations

Companies that already use PEPPOL today are legally compliant, technically prepared and future-proof.

PEPPOL AND INOSYS

E-invoicing is an XML-based data model designed to ensure standardised invoicing to central government, state governments and local authorities.
INOSYS enables the fully automated sending of e-invoices via PEPPOL – directly from your systems, without the need for manual uploads or makeshift email solutions.

With INOSYS:

Create e-invoices in your ERP

Transmit them automatically via PEPPOL

Receive delivery confirmations and logs

Reliably meet all legal requirements

PEPPOL - WHO IS IT FOR?

Businesses & SMEs

Invoices to public sector clients
Few or many invoices per month
Need for a simple, legally compliant solution

Public sector contractors

Obligation to use XRechnung
Secure delivery without the need to navigate multiple portals
Uniform standard for all recipients

IT & ERP managers

Clear interfaces & APIs
Scalable for increasing volumes
Transparent cost structure

PEPPOL - MANDATORY?

PEPPOL is not mandatory, but it is the recommended and widely used method for transmitting e-invoices.

Structured electronic invoicing is mandatory for invoices sent to public sector clients in Germany.

USE Cases

Create an invoice: In your ERP system, accounting software, or via a web portal—e-invoice compliant

Send via PEPPOL: The invoice is securely transmitted via a certified Peppol Access Point (in this case, through us, as a certified Peppol partner)

The recipient receives invoices directly: No email, no uploading to portals, no media breaks

Secure - Standardized - Traceable

Your benefits

Seamless ERP Integration & Automation

INOSYS seamlessly integrates PEPPOL into your ERP, CRM, or software solution—via a secure, scalable API or ready-made integrations (e.g., INOSYS Solutions, JobRouter®).

No manual uploads, no data silos, no isolated systems.

👉 Your benefit: maximum automation with minimal integration effort

An international standard with a promising future

PEPPOL is a globally recognized standard for the secure exchange of electronic business documents. INOSYS enables you to exchange data internationally and interoperably across national, industry, and system boundaries.

👉 Your benefits: long-term investment security and digital sustainability

Certified, legally compliant Peppol processing

As a PEPPOL Access Point and PEPPOL SMP, INOSYS handles the validation, delivery, and documentation of all messages in accordance with applicable legal requirements.
Your documents are transmitted to government agencies and business partners throughout Europe in a legally compliant, secure, and reliable manner.

👉 Your benefit: legal certainty and compliance—today and in the future

Predictable processes—no ad-hoc solutions

With INOSYS PEPPOL Services, you can replace individual recipient requirements, different portals, and special formats with a standardized, reliable process.
This reduces coordination efforts, simplifies internal workflows, and provides clear, predictable costs—regardless of how many different invoice recipients you serve.

👉 Your benefits: Less coordination, fewer special cases, more control over the invoicing process

Our pricing models

€ 0

/Month

Ideal for companies with low invoice volumes that are trying out PEPPOL and e-invoicing for the first time or only occasionally need to send documents to government agencies—without system integration
One-time setup fee of €75 for PEPPOL onboarding (includes: training on the self-service portal, features, and functionalities)
Document validator for validating generated electronic invoices and other documents
Self-service site featuring the following manual functions: "Validate a document," "View an e-invoice," "Send a document via the Access Point," and "Check incoming, unclaimed documents in the Access Point"
The generation of the e-invoice or the conversion of data into an e-invoice is not included in the service
Each additional document transaction costs €0.30
Minimum term of 12 months; cancellable on a monthly basis thereafter

€ 65

/Month

Perfect for small and medium-sized businesses that want to send and receive e-invoices regularly and automatically via PEPPOL from their ERP or software system
No setup fee
REST API, including documentation, for communicating with the INOSYS access point
Document validator for validating generated electronic invoices and other documents
Self-service site featuring the following manual functions: "Validate a document," "View an e-invoice," "Send a document via the Access Point," and "Check incoming, unclaimed documents in the Access Point"
The generation of the e-invoice or the conversion of data into an e-invoice is not included in the service
The monthly subscription fee covers the use of INOSYS services as a Peppol Access Point (AP) and Service Metadata Publisher (SMP). This includes the receipt and transmission of a total of 100 documents. Each additional document is charged at EUR 0.20 per document
Minimum term of 12 months; cancellable on a monthly basis thereafter

€ 245

/Month

Ideal for companies with high document volumes, an international focus, or complex processes that want to implement PEPPOL in a fully integrated, scalable, and highly automated manner
No setup fee
REST API, including documentation, for communicating with the INOSYS access point
Document validator for validating generated electronic invoices and other documents
Self-service site featuring the following manual functions: "Validate a document," "View an e-invoice," "Send a document via the Access Point," and "Check incoming, unclaimed documents in the Access Point"
The generation of the e-invoice or the conversion of data into an e-invoice is not included in the service
The monthly subscription fee covers the use of INOSYS services as a Peppol Access Point (AP) and Service Metadata Publisher (SMP). This includes the receipt and transmission of a total of 1.500 documents. Each additional document is charged at EUR 0,10 per document
Minimum term of 12 months; cancellable on a monthly basis thereafter

Consulting and Onboarding

Get started quickly and securely

Getting started with PEPPOL doesn’t have to be complicated or time-consuming.

INOSYS guides you through the process in a structured, transparent, and practical way—from the initial consultation to stable operation.

Initial consultation - no obligation

In a brief conversation, we’ll work together to determine:

Your legal requirements
(e.g., e-invoicing, EU obligations)
Your document volume and target markets
The right PEPPOL connection (Starter, Plus, or Premium)

Technical Onboarding

Once you’ve made your decision, we’ll handle the entire onboarding process:

Registration and setup of your PEPPOL ID
Connection to the INOSYS PEPPOL Access Point & SMP
Provisioning of API and self-service access
Training on the portal, validation, and monitoring

Testphase & Go-Live

Before going live, we conduct joint testing:

Document formats & validation
Sending and receiving via PEPPOL
Delivery confirmations and logs
We go live only once everything is working properly.